The first step to booking one of our highly skilled DJs for your North Carolina wedding reception is to check to see if we have a DJ available for your wedding or event date. We tend to book out 6 months to 1 year in advance, so as soon as you have your reception venue selected you should book your DJ. You can check to see if we have a DJ available by using this availability checker:
If we have a DJ available for your event date, you will be taken to a detailed contact form to fill out and submit to us. We will then respond within 24 hours to answer any questions you have and to provide any additional information you might need, including a detailed quote for your event. We can also schedule a no obligation consult in person or via a video conference. From there we can typically put a 2 week hold on your event date while you explore all of your entertainment options. If you then decide you a want to move forward with using one of our DJs for your wedding reception, then the next step is getting a contract in place.
For the contract we use an online document management system to make signing and storing contracts as easy as possible. The contract is sent to you via a link in an email. All you have to do is click on the link in the email and you will be taken to a secure portal to sign the contract for your wedding or event. You can review the contract and sign it, or you can suggest any changes or edits you would like to see. Once the contract is signed and submitted, you will be sent the log in and password for your online planning account. Your contract will be stored and can be accessed in the online planning system. You can print it off (if you like), or it will be stored online forever, thereby saving trees and our environment! The electronic contract is fully legal and biding to both parties involved. In the online client portal you are able to pay the deposit for your wedding or event via Paypal or with a Credit/Debit. You also have the option of mailing a check for the deposit. We require a 50% deposit/retainer up front, and then the other 50% is due the week of your wedding reception or event.
Once the deposit is paid, your event is fully "booked". Moving forward from there, you will work on planning your event via the client portal and with your assigned wedding DJ. In the planning system you will be able to create playlists (including a do not playlist), generate a timeline, specify any introductions etc, and also communicate to us all the other details of the event. We will also send you periodic reminders of things to be completing in the client portal. If you have any questions during the planning process, your DJ will always be available to meet and discuss your event with you with proper notice.
The week of your wedding reception we will arrange a final planning meeting with you and your wedding DJ. In that meeting you will finalize all the details of the event with your wedding DJ. We set up this final planning meeting the week of the event so that the information will be fresh in your DJs head for the weekend, and also so there is less likelihood of anything changing. After that meeting, your wedding DJ will send you an event confirmation sheet to again confirm all the details. Once you approve the final confirmation sheet everything is locked in for your event, and you can relax and enjoy your big day knowing all the little details of the reception have been taken care of. In your final planning meeting you will also discuss in depth your musical preferences, you will review your playlists with your DJ, and your DJ will give you honest feedback about your musical requests and where they should fit during the wedding reception.
During your wedding reception, your wedding DJ will execute your timeline and facilitate any activities you have asked for, and your DJ will make any announcements you have pre-approved during your wedding reception. You wedding DJ will also liaise with your wedding planner or on premise coordinator, as well as your other wedding vendors to make sure everything flows seamlessly during your event, and to make sure everyone is where they need to be for each activity. Your DJ will execute around your final timeline, but will also allow you to have the flexibility to adjust the timing however you desire during the event. After dinner and all the formalities of the reception it will be time for the dance party part of the evening and this is where your DJ will do what they do best, creating an unforgettable dance party.
After the wedding we will give you a few weeks to enjoy your honeymoon and let life return to normal. About two weeks after your event we will send you a quick survey to make sure your DJ was everything you expected. We will also ask for any feedback about your North Caroloina DJ to help us improve our services.
We hope this tutorial gives you a better idea of how we do what we do. If you would like to discuss your event or if you would like more information, please contact us using the contact page. We hope we can work with you to create an unforgettable wedding reception for you and your guests! You can also learn more about non-traditional and LGBTQ events by following the links below.
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